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Groups in the Admin Tool

Click "Groups" from the Account Menu > Admin Tool pane. This page allows Institutional Admins to browse and search through all Groups at their institution, and to sort results by Group name or group ID using the column headers.

Admin tool within the Warpwire video platform showing list of groups

You can use the search box at the top of the page to quickly find groups that match your search criteria.

Admin tool within the Warpwire video platform showing search results for groups including 'roman' in the title

Group Details

The Admin Tool search allows you to see relevant details for each Group. You can see the Group name, how many Users are part of the Group, and the unique Group ID. If you click on the "Edit Access" link for a Group, a window will open, showing you the specific Users in the Group.

panel within the Warpwire video platform showing list of users in History group

By clicking the "Add User" button, you'll be able to quickly add users to that Group.

panel within the Warpwire video platform showing user being added to history group

Add and Edit Groups

Institutional Admins can add Groups directly from the Admin Tool. This can be particularly useful if your work in Warpwire is a bit ahead of the registrar's office, for example.

When you click the "Add Group" button in the upper right of the page, a window will appear.

You'll fill the Name, Unique Identifier, and SIS ID for the Group you are about to create. The SIS ID will vary by institution, depending on the LMS and group management setup in use. If you're unsure about what to put in this field, talk to the other Institutional Admins at your institution, or contact Warpwire.

panel within the Warpwire video platform showing user inputs for group creation

You can also edit groups from the Admin Tool, changing any of the fields. Simply click the "Edit Group" link to the right of the Group you wish to edit.

panel within the Warpwire video platform showing completed user inputs for group creation

Add Groups in bulk

Institutional Admins can add Groups in bulk via a CSV file with the Import function.

To begin, navigate to the Import button.

Import button in the menu to bulk import groups

You can use the sample CSV format file as a template. To do so, click the "download here" link.

Window showing red arrow to download example csv link

Follow these instructions to complete the CSV file correctly:

  • In the name column, enter in the group name.
  • In the unique_id column, enter in any string that can be used to uniquely identify this group.
  • In the sis_id column, enter an ID to be used by external providers (optional).

Your CSV file should look similar to this example.

Example CSV file for importing bulk groups

Note: Keep your CSV file as simple as possible and remove any blank lines that may be in the file.

When you are ready to upload your CSV file, click the blue “Upload CSV file…” button and select the file you would like to upload.

Chose CSV file to import bulk users

Once your files are uploaded, you will be able to view the results of the import, including the number of new records, existing records and records that failed to import. To save the results, click the “download” link.

Bulk group created window

If any part of your import fails, download the results to identify the error.

Bulk group created window

The below image is an example of a results error message within the downloaded results file. Fix the error and import your file again.

Downloaded CSV file of bulk error message

Export Group Data

If you click the "Export List" link in the upper-right of the screen, a CSV will download.

export button in upper-right of the admin tool of within the Warpwire video platform

This CSV will list all of the Groups, along with their unique identifier, and the number of users in the Group.

spreadsheet dowloaded from the Warpwire media platform with information about all groups

See also: Users in the Admin Tool and Share with Users and Groups (Protected).

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